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Document and invoice processing

Document and invoice processing

Overview

Many companies waste time every day due to scattered information and follow-up questions. Automated document processing centrally collects content, organizes it, and makes it immediately traceable.

Incoming invoices, delivery notes, and forms are automatically recognized, extracted, and assigned to the correct processes. Employees no longer need to manually transfer data or search through various systems; instead, they can immediately see what has arrived, what is missing, and what the next steps are. This creates a clear overview of open documents, approvals, and responsibilities—without inquiries or duplicate work.Less coordination, fewer errors, and significantly more transparent processes.

The path of your documents willclearer, more efficient and more comprehensible

Automatic determination of responsibility

When an invoice arrives, the system recognizes the project, order, or supplier and automatically contacts the responsible person internally. No more email chains between accounting, purchasing, and project management.

Internal approvals without follow-up

Invoices are automatically forwarded to the correct person for approval — including context and document details. The employee confirms with a single click instead of multiple follow-up questions.

Follow-up questions to suppliers have been prepared

Missing information or unclear positions are detected, and a follow-up question is automatically prepared. The clerk simply reviews the information and submits it.

Project and cost center allocation

Invoices are automatically assigned to projects, construction sites, or cost centers. Project managers no longer need to gather receipts retroactively.

Reminders prevent

Unresolved invoices are reminded internally before payment deadlines expire. The company responds proactively rather than simply sending reminders.

Outgoing invoices from orders

Invoice drafts are automatically generated from confirmed orders. The employee reviews and approves them instead of creating invoices from scratch.

Benefits that can be felt throughout the entire company

All documents at a glance

Incoming invoices, delivery notes, and documents are automatically recognized, assigned, and made centrally available. Everyone immediately knows where a document is located and who is responsible.

Why this helps:

  • no document search
  • clear responsibilities
  • immediate availability of information

Approval processes run automatically.

Documents are automatically forwarded to the appropriate people. Reviews and approvals take place directly within the process, without forwarding or inquiries.

Why this helps:

  • faster processing
  • Status visible at all times
  • smooth cooperation
  • less coordination effort

Current figures instead of monthly surprises

Invoices are immediately available for posting. The accounting department works continuously with up-to-date information instead of collecting it all at the end of the month.

Why this helps:

  • continuously updated cost overview
  • faster month-end closing
  • better decisions
  • less stress in the office

Liquidity becomes easier to plan.

Due dates and outstanding invoices are automatically detected. Obligations are visible early and can be actively managed.

Why this helps:

  • secure payment planning
  • fewer reminders
  • better purchasing decisions